Effective Date: July 28, 2025

These Terms and Conditions (“Terms”) outline the rules, policies, and expectations between you (“client,” “traveler,” or “you”) and Ventures Beyond Travel LLC (“we,” “us,” “our,” or “Ventures Beyond Travel”). By accessing our website, using our services, or booking travel with us, you agree to be bound by these Terms.

Scope of Services

Ventures Beyond Travel is a travel advisory service. We operate as a Florida-based LLC and act as independent affiliates of WorldVia Travel Network. We are authorized to sell travel through third-party suppliers such as cruise lines, airlines, tour operators, hotels, and transportation companies.

We specialize in:

  • Custom group travel and hosted trips
  • Cruise vacations
  • Itinerary planning and destination research
  • Vendor coordination and travel concierge services

We do not operate, own, or control any of the third-party travel suppliers. Therefore, we are not responsible for their acts, errors, delays, omissions, or cancellations.

We strongly encourage our clients to purchase travel insurance.

All bookings are subject to availability and the terms set by our suppliers.

Booking Process & Payments

  • All bookings require a signed agreement and deposit to confirm.
  • Final payment deadlines are determined by each supplier, vary based on your trip, and will be communicated to you.
  • Accepted payment methods include major credit cards and secure digital invoicing platforms.
  • In some cases, planning or service fees may apply for trip research, itinerary development, or last-minute changes.
  • Payment in full is required by the final payment date to avoid cancellation.
  • Any missed payments may result in loss of deposit or full cancellation without refund.
  • Prices are subject to change until paid in full. Pricing errors, if discovered, will be corrected and communicated.

Planning Fees & Service Charges

We reserve the right to charge planning fees or service fees for itinerary development, research, late changes, or cancellations. These fees are non-refundable and are separate from supplier fees.

If a trip is canceled after work has commenced, we may retain part or all of the fee to cover time and effort already expended.

Changes & Cancellations

If you need to cancel or change your booking let us know right away.

  • Any changes or cancellations must be submitted in writing.
  • Cancellation penalties vary by supplier and may be up to 100% of the trip cost.
  • Ventures Beyond Travel does not issue refunds for any reason. Refunds, if applicable, are subject to the policies of the suppliers.
  • We may charge a service fee for any changes made after a booking is confirmed.
  • If a group trip fails to meet the minimum required participants, the trip may be canceled or revised.

Travel Insurance

Travel protection is strongly recommended. Insurance may cover unforeseen issues such as trip cancellation, medical emergencies, baggage loss, or delays. If you decline coverage, you accept full responsibility for any financial losses.

Ventures Beyond Travel is not liable for trip interruptions or emergencies if you are uninsured.

Travel Documents & Entry Requirements

It is your responsibility to obtain and verify all required documentation for your trip, including:

  • Valid passports (with at least 6 months validity beyond return date)
  • Visas, health declarations, proof of vaccinations, or testing requirements
  • Accurate traveler details (e.g., name as shown on government ID)

We are happy to provide guidance, but we are not liable for denied boarding, missed departures, or rejected entry due to incomplete, invalid, or incorrect documents.

Client Responsibilities

By booking with us, you agree to:

  • Review all documents and itineraries upon receipt
  • Alert us to any discrepancies immediately
  • Abide by the rules of group travel (timeliness, cooperation, participation)
  • Respect local customs, laws, and health protocols

Failure to do so may result in removal from a group experience without refund.

Group Travel Terms & Expectations

For hosted or non-hosted group trips:

  • Participation may be subject to minimum and maximum group size.
  • Changes in group size may affect pricing or availability.
  • Shared accommodations may be offered unless otherwise requested.
  • You agree to follow the group schedule and activity calendar.
  • Refunds will not be issued for missed activities or itinerary changes due to weather, illness, or emergencies.

We strongly recommend travel insurance to protect your investment.

While we do our best to advocate for you, we are not liable for:

  • Delays, cancellations, or changes made by travel suppliers
  • Health or safety incidents while traveling
  • Natural disasters, pandemics, or other events outside of our control

Photography & Media Release

Photos or video taken during group trips may be used for marketing purposes, including social media and promotional materials. You grant us permission to use such content unless you opt out in writing prior to the trip.

Third-Party Supplier Relationships

Ventures Beyond Travel acts as an independent travel advisor and intermediary. We do not own or operate hotels, cruise lines, or airlines. All bookings are made directly with third-party suppliers, who are solely responsible for fulfilling the services. You are subject to their terms and conditions. We are not responsible for:

  • Supplier bankruptcy or business closures
  • Itinerary changes, delays, or cancellations by the supplier
  • Loss, theft, or damage to personal property
  • Delays, cancellations, or changes made by travel suppliers
  • Health or safety incidents while traveling
  • Natural disasters, pandemics, or other events outside of our control

Chargebacks & Payment Disputes

By booking with Ventures Beyond Travel, you agree not to initiate a chargeback or payment dispute without first contacting us to resolve the issue in good faith.

If a chargeback is initiated on a payment that:

  • Was authorized by you, and
  • Was used to secure a booking, planning service, or deposit with a supplier,

You agree to be responsible for any reversal fees, legal costs, and supplier penalties incurred by Ventures Beyond Travel as a result.

We reserve the right to pursue collections or legal action to recover losses stemming from improper chargebacks.

Limitation of Liability

Ventures Beyond Travel is not responsible for:

  • Acts of God, government actions, pandemics, terrorism, war, or civil unrest
  • Travel delays or missed connections
  • Accidents, illnesses, or injuries incurred during travel
  • Supplier or destination shutdowns

In no event shall our liability exceed the amount paid to us for our services.

Website Content & Intellectual Property

All text, images, and materials on our website are the intellectual property of Ventures Beyond Travel unless otherwise noted. You may not reproduce, copy, or distribute content without written permission.

Use of WorldVia Travel Network’s Industry Credentials

Ventures Beyond Travel is authorized to use WorldVia Travel Network’s Industry Credentials to sell and book travel services. Any booking made using these credentials is subject to the Member Agreement and WorldVia Travel Network’s Business Practices.

If WorldVia Travel Network’s Industry Credentials are used at the origination of a travel booking, WorldVia Travel Network is entitled to a share of the gross commission, pursuant to the Member Agreement and our Membership Plan.

View WorldVia’s Site Terms & Conditions here.

Trade Names and Logos

WorldVia Travel Network’s trade names, logos, and proprietary names (including but not limited to “WorldVia,” “WorldVia Travel Network,” and “Travel Leaders Network”) are federally registered trademarks. Ventures Beyond Travel is granted a limited license to use these marks in the following approved manners:

  • “Independent Agency Affiliated with WorldVia Travel Network”
  • “A WorldVia Travel Network Independent Agency”
  • “Affiliated with WorldVia Travel Network, a Travel Leaders Network Associate”

We are not permitted to state a direct or indirect association or affiliation with Travel Leaders Network or Internova Travel Group. Misuse of these marks may result in immediate termination of our agreement with WorldVia Travel Network and legal action.

Ventures Beyond Travel prominently displays its status as an Independent Seller of Travel on all webpages and materials where these marks are used.

Privacy Policy

We collect personal information for the sole purpose of managing your travel arrangements.

We respect your privacy. Any information you provide will only be used to plan and manage your travel experience. We will never sell or share your data with third parties not involved in your trip.

You may receive email updates or important information about your trip. You can unsubscribe at any time after your trip is completed.

Governing Law & Jurisdiction

These Terms are governed by the laws of the State of Florida. Any disputes shall be resolved in the courts of Broward County, Florida.

Changes to These Terms

We reserve the right to update these Terms without notice. Changes will be posted on our website. Continued use of our services indicates acceptance of the updated Terms.

Contact Us

We’re always here to help.

Email: hello@venturesbeyondtravel.com
Ventures Beyond Travel LLC